People hire virtual assistants for a number of reasons, and increasing productivity is a major one. Not only that, VAs can boost your productivity at half the expense you would need to spend on your in-house employees.

According to TINYpulse, 91% of remote workers feel they are more productive working from home. But how exactly do virtual assistants help increase productivity?

How Virtual Assistants Can Help Boost Your Productivity

Generate and develop new strategies

Virtual assistants are not there to just take away your menial and tedious work. If you can collaborate with your VA, they can provide valuable insights that might help you take your business forward.

You can hire a “strategic partner” that’ll dedicate their time to finding and developing new ideas for your business. There are many capable VAs that can be a great addition to your R&D team.

The very nature of the job encourages the assistants to go above and beyond to make you satisfied. If you can manage your team online, it’ll be much easier to expand and scale your business.

No distractions

Maintaining one or more in-house teams is not really a piece of cake. With a small attention span, most employees are prone to get distracted by various things on a typical workday. Small enterprises may tackle this issue, but things go haywire as your business grows.

However, VAs can provide you with dedicated care and service. It’s not like they don’t get distracted, but working on a per-hour or per-project basis will drive them to give their best. That way, you’ll be able to see a subtle increment in your productivity.

According to a study from Inc.com, an average in-house worker works only around 3 hours. That’s a huge waste compared to a VA who will work on a per-hour basis.

Organize Your Business

Not everybody has great organizing skills, and that’s okay. You don’t need to be on top of your game every time. However, Organizing can help boost your productivity significantly. Your weakness can be another man’s strength. That’s why it’s a good idea to hire a VA for organizing.

A skilled VA can organize the entire business operation for you. They can manage your schedule, social media profiles, customer database, and financial records in a manner that is easily accessible. That is going to be really helpful for a lot of entrepreneurs.

Don’t forget, the more organized your business process is, the more comfortable you’ll feel working, and the easier it’ll be to manage business operations.

Easily scale your business

With virtual assistants, you have the flexibility to scale your business operations as per your need. Some can provide you with soft skills, some with strategies, some with monitoring, and some with technical skills.

The bigger your operation grows, the more you’ll have to distribute your workload.

If you can only manage a stable internet connection and a device, you can get help to grow your business from anywhere across the planet, anytime you need. You can also appoint some capable virtual assistants to work with you as partners to achieve your business goals.

Reduce operational cost

Hiring a VA is considerably more cost-effective than hiring full-time employees. As you’ll be working on a per-hour or per-project basis, you won’t have to invest in equipment, leave, sick pay, holiday, paid training, desk space, power supply, employee benefits, or even the internet.

This will significantly reduce your cost of operation, and you can use that money to further expand your business operation or increase productivity even more. With VAs, You’ll save both resources and efforts, which will boost your productivity. You can also save on your tax.

A privet study shows that you can reduce your operational cost by up to 78% per year if you hire virtual assistants. That’s ⅔ of your money saved, which will be better used to take your business even further.

More freedom to focus

Virtual assistants can take up all of your repetitive and tedious tasks so that you can focus on more important things. Running a business requires multitasking. A virtual assistant can take up a significant portion of your workload so you can invest more of your time and effort elsewhere.

You can outsource your everyday tasks like social media profile management, email marketing, market research, managing/scheduling events, and many more. While your VA is working in the background, you can focus on growing your business.

Specialized tasks

Virtual assistants will not only help you to maintain your menial and repetitive tasks, but they can also help you perform specialized tasks that are crucial for growing your business. No matter what task you need to be done, VAs can do that for you.

You can hire trained workers to help you in special tasks like filtering communications, streamlining the operation process, creating a workflow, capturing/organizing data, planning strategies, and even hiring other trained workers.

Can multitask

There is a good number of VAs that are fluent in multitasking. The nature of the job demands a VA to be able to work under pressure and follow deadlines. You can hire one person to do multiple tasks for you.

A skilled VA will be able to switch between personal and business tasks. No matter what kind of support you need, there are skilled virtual assistants that can do the job for you. You can get a VA for your data entry jobs, and you can get one for managing the whole marketing department.

Tips to Increase Productivity

• Set your priorities, visualize your business goals, and act accordingly
• Schedule the tasks beforehand
• Provide clear, in-depth instructions
• Break bigger goals into smaller tasks
• Don’t try to do it all by yourself, take a break once in a while
• Maintain open communication with your VAs
• Monitor the work progress regularly
• Dedicate time to improving the relationship
• Upon completion of major tasks, introduce a reward system
• Don’t try to micromanage your VA
• Make your VA feel welcomed

FAQ

1. Can I cancel the service at any time?

Ans: Yes. Virtual assistance can be canceled anytime you want. You can also upgrade or downgrade your existing package with zero obligations. Just contact your VA or the service provider company if you want to make any changes to your current package.

2. How do I keep track of my hours?

Ans: Most VAs provide daily progress reports. You can also use time tracking/monitoring tools to check how much progress your VA is making. Tools like Rescue Time, Harvest, and Toggl Track can be useful when you want to keep a close eye on your VA.

3. How much money can I save by hiring a virtual assistant?

Ans: Usually, a VA will cost you at least half of what you need to pay a full-time worker. VAs are equipped with necessary tools even before you hire them. You can save an astounding amount of up to 78% overhead costs by hiring a virtual assistant.